How do I fix or update a preprint / publication?
Is a table displaying incorrectly? Was an image not uploaded correctly? Is your affiliation wrong? Is your name misspelt? No worries! You can update and/or correct yourself the contents of your preprint as well as any author information associated with it. Here's how.
Go to your preprint and click the green Edit button at the top of the document. You need to be logged in to see the Edit button.
You are now in "edit mode" and can make changes to the document's metadata
To change authors or affiliations: click the three dots on the right and select "Manage Collaborators" (see image below). This will allow you to edit names, add/remove affiliations, reorder authors, etc. See some examples here.
Make any other change to title, abstract, and keywords directly in the document
Click the three dots on the right and select "Resubmit metadata" to update the "Cite as" box, hosted PDF (Download PDF) and Crossref record (including DOI) for your document
It happens sometimes that your manuscript was posted and it contains content which you don't want to make public, for example a Word Document or a patient image you did not get authorization for.
In that case, go to your document logged in with your author account and click Edit
In the toolbar, find "Replace entire manuscript" under Document
Follow the prompts, and upload a new file, for example a PDF, which will replace any of the previous content
Note: you can only perform this action on version 1 of published documents
Go to your preprint and click the green Edit button at the top of the document. You need to be logged in to see the Edit button.
You are now in "edit mode" and can make changes to the document's full text, figures, etc
Do you need to remove the entire paper and replace it with a new one? That is possible. If your paper's main file is a PDF or Word, simply remove it (in Edit mode, click on the trash icon 🗑 in the top right of the file. If your preprint is available as in text+images, you can manually remove (select and delete) all its text and images. Then, when your document is blank, upload a new one via the toolbar (Insert -> File (any filetype)).
Note: we recommend that the new file has a different file name than the original file.
When you are done with your edits, you can "update" the version of your DOI, by clicking Publish again and follow the prompts.
In a matter of hours, you will have a new version of your DOI, including your corrections.
If you need to update only metadata (title, abstract, keywords, authors, affiliations, hosted PDF)
Go to your preprint and click the green Edit button at the top of the document. You need to be logged in to see the Edit button.
You are now in "edit mode" and can make changes to the document's metadata
To change authors or affiliations: click the three dots on the right and select "Manage Collaborators" (see image below). This will allow you to edit names, add/remove affiliations, reorder authors, etc. See some examples here.
Make any other change to title, abstract, and keywords directly in the document
Click the three dots on the right and select "Resubmit metadata" to update the "Cite as" box, hosted PDF (Download PDF) and Crossref record (including DOI) for your document
If you need to replace the contents of your manuscript
It happens sometimes that your manuscript was posted and it contains content which you don't want to make public, for example a Word Document or a patient image you did not get authorization for.
In that case, go to your document logged in with your author account and click Edit
In the toolbar, find "Replace entire manuscript" under Document
Follow the prompts, and upload a new file, for example a PDF, which will replace any of the previous content
Note: you can only perform this action on version 1 of published documents
If you need to create a new version of your document
Go to your preprint and click the green Edit button at the top of the document. You need to be logged in to see the Edit button.
You are now in "edit mode" and can make changes to the document's full text, figures, etc
Do you need to remove the entire paper and replace it with a new one? That is possible. If your paper's main file is a PDF or Word, simply remove it (in Edit mode, click on the trash icon 🗑 in the top right of the file. If your preprint is available as in text+images, you can manually remove (select and delete) all its text and images. Then, when your document is blank, upload a new one via the toolbar (Insert -> File (any filetype)).
Note: we recommend that the new file has a different file name than the original file.
When you are done with your edits, you can "update" the version of your DOI, by clicking Publish again and follow the prompts.
In a matter of hours, you will have a new version of your DOI, including your corrections.
Updated on: 03/15/2024